We understand that you are providing us your personal information and have the right to know how we will use it. We aim to be as transparent as possible about what we will do your information and this privacy notice sets out what we will collect from you, how it will be used, shared and of course, the rights you have when you apply for jobs via firstcentralcareers.com.
- Who are you giving your information to?
- What information do we collect?
- How will we use your information?
- How will we share your information?
- How long will we keep your information?
- Your rights
- Unhappy with what we are doing?
Who are you giving your information to?
When you apply for a role at First Central, you are providing your information to the First Central Group of Companies located in our offices in the UK, Guernsey and Gibraltar. Your information will be available to our HR team and will be used to consider your suitability for the role(s) you have applied for.
To learn more about the group, check out www.firstcentralgroup.com
What information do we collect?
When you apply for a job through our website, we will collect the following personal information from you:
- Your name
- Your address
- Your date of birth
- Your contact details
- Your job history
- Your eligibility to work in the UK
- Any criminal convictions (this does not include spent convictions under the Rehabilitation of Offenders Act 1974)
We will also collect information about the way you interact with our website through the use of analytics, which will include your IP address.
Once we have received the initial application and you have been selected for interview, we will ask you to provide additional information including:
- Your ethnic origin
- Health information – specifically any adjustments or assistance you may require
How will we use your information?
We will process your information for the following purposes:
- Pre-employment screening
- Entering into or performance of a contract
- Meeting our regulatory and legal employment obligations
- Equal opportunity monitoring
- Improving the journey and content on our website
- Monitoring the performance of any recruitment campaigns we undertake
We will seek to verify the information that you send to us (e.g. qualifications) but we will never contact your current employer without your permission.
- How will we share your information?
We will share your information with:
- External service providers
Our external service provider will complete all our background checks for the purposes of validating any employment history, references, financial information you have provided. They will also obtain a basic disclosure from the criminal records bureau. We will ask for your consent for us to pass your details to them at interview stage, however, we will only pass the information on if an offer for the role is made. The provider will then make direct contact with you to complete the process.
If required for the role, we will validate any qualifications or professional subscriptions.
Our promise to you is that we won’t sell your information to anyone and that everyone we have to pass your information to will take steps to protect it to the same level that we do.
We have put in place organisational and technical measures to protect your information from unauthorised access, use and loss. We have policies to safeguard your privacy and will continually monitor our measures and update our approach as new technology becomes available.
To protect the information you submit to us online, we use the industry standard Secure Sockets Layer (SSL) 128-bit encryption technology to ensure that all your personal information is encrypted before transmission.
Depending on your browser, you should see a closed lock or unbroken key in the bottom left hand corner or in the URL bar to signify that SSL is active and you are in a secure area of our site.
Security of third party sites
We cannot be responsible for the privacy policies and practices of other websites, even if you access them using links from our website, and we recommend that you check the notices of each site you visit.
We would like to make you aware that communications over the internet, such as emails are not secure unless they have been encrypted. This is the nature of the World Wide Web/Internet so ensure you don’t send over anything you consider confidential. We cannot accept responsibility for any unauthorised access or loss of personal information that is beyond our control.
Storing your data securely
The information we hold about you is encrypted and stored securely in private dedicated server environments in the EU. Some of the information we store about your behaviour on our website that we collect via analytics packages is stored on secure servers outside of the EU. If your information does need to be sent outside of the EU, we ensure that this is done in compliance with all applicable laws.
How long will we keep your information?
If you are successful, the information you supplied to us will form the basis of your employee record on our HR system and will be retained for the duration of your employment and seven years thereafter.
If you are unsuccessful or send in speculative requests, we will retain your information for six months in order that we may contact you if future relevant positions arise. We will then delete the record.
In line with the Data Protection Act you have certain rights:
The right of information
You have the right to be provided a notice about how we will use your information. This is the shortened version of our full notice. You can request a copy of our full notice. We will respond to such requests within 7 days.
The right of access to your information
You can request to see the information we hold about you. Please include in your request: your name, address and tell us what information you would like. We have 30 days to respond to your request.
The right to have information corrected
If you see that any of the information we hold about you is incorrect, you can ask us to update it. We have 30 days to respond to your request.
The right to object or restrict certain processing
If at any time you would like us to stop processing your information, want to restrict what we do with the information, withdraw an application or be removed from our recruitment records, you can email firstname.lastname@example.org who will process your request.
You can make any of the above requests by emailing our Data Protection Officer at DPO@first-central.com, alternatively you can write to: Data Protection Officer, First Central Services (UK) Ltd, 25-27 Perrymount Road, Haywards Heath, West Sussex, RH16 3TP. Please include your name and address along with the details of your request.
Unhappy with what we are doing?
If you are unhappy with the way we have processed your information, you can raise your concern to our Data Protection Officer at DPO@first-central.com who will investigate the matter. You also have the right to raise your concerns with the Information Commissioner at ico.org.uk.