When it comes to your privacy, we believe in transparency. So, if you’re considering a career with us or just browsing our website, it’s important you know how we’ll process, store and share your information. This is our short policy with the highlights, but you can access and download the full policy here.
- Who are you giving your information to?
- What information do we collect?
- How will we use your information?
- How will we share your information?
- How long will we keep your information?
- Your rights
- Unhappy with what we are doing?
Who are you giving your information to?
When you apply for a role at First Central, you’re providing your information to the First Central group of companies located in the UK, Guernsey and Gibraltar. Your information will be available to our recruitment team and will be used to consider your suitability for the role/s you have applied for.
To learn more about the group, check out the "About Us" page.
What information do we collect?
When you apply for a job through our website, we will collect the following personal information from you:
- Your name
- Your address
- Your date of birth
- Your contact details
- Your job history
- Your eligibility to work in the UK
- Any criminal convictions (this does not include spent convictions under the Rehabilitation of Offenders Act 1974)
We will also collect information about the way you interact with our website through the use of analytics, which will include your IP address.
Once we have received the initial application and you have been selected for interview, we will ask you to provide additional information including:
- Your ethnic origin
- Health information – specifically any adjustments or assistance you may require
How will we use your information?
We will process your information for the following purposes:
- Pre-employment screening
- Entering into or performance of a contract
- Meeting our regulatory and legal employment obligations
- Equal opportunity monitoring
- Improving the journey and content on our website
- Monitoring the performance of any recruitment campaigns we undertake
We’ll seek to verify the information that you provide but we’ll never contact your current employer without your permission.
- How will we share your information?
We will share your information with:
- External screening provider
Our external screening provider will complete all the necessary background checks for the purposes of validating any employment history, references or financial information provided, as well as performing the criminal records screening. We’ll only pass your information to them if an offer for the role is made. The provider will then make direct contact with you to complete the process.
- Professional bodies
If required for the role, we’ll validate any qualifications or professional subscriptions.
- Applicable regulators
If required for the role, we’ll pass the information to our regulators.
- Within the Group
If required for the role, we’ll pass the information to other companies in the First Central Group. If this requires us to transfer the information out of the EU we will do this securely and in accordance with the appropriate legal transfer mechanisms.
- Fraud prevention organisations
If an offer of employment is made, we will share personal data with fraud prevention databases such as CIFAS, a not-for-profit fraud prevention organisation, as part of employment screening. More information about this can be found in our full notice.
We have put in place organisational and technical measures to protect your information from unauthorised access, use and loss. We have policies to safeguard your privacy and will continually monitor our measures and update our approach as new technology becomes available.
To protect the information you submit to us online, we use the industry standard Secure Sockets Layer (SSL) 128-bit encryption technology to ensure that all your personal information is encrypted before transmission.
Depending on your browser, you should see a closed lock or unbroken key in the bottom right-hand corner or in the URL bar to signify that SSL is active and you’re in a secure area of our site.
Security of third party sites
We cannot be responsible for the privacy policies and practices of other websites, even if you access them using links from our website. So, we recommend you check the policies of each site you visit.
We’d like to make you aware that communications over the internet, such as emails, are not secure unless they’ve been encrypted. This is the nature of the World Wide Web/Internet so ensure you don’t send over anything you consider confidential without appropriate precautions. We cannot accept responsibility for any unauthorised access or loss of personal information that is beyond our control.
Storing your data securely
The information we hold about you is encrypted and stored securely in private, access controlled, dedicated server environments.
How long will we keep your information?
If you’re successful, the information you supplied to us will form the basis of your employee record and will be retained for the duration of your employment and seven years thereafter.
If you’re unsuccessful or send in speculative requests, we’ll retain your information for twelve months so that we may contact you if future relevant positions arise.
In line with the Data Protection Act you have certain rights:
The right of information
You have the right to be provided a notice about how we’ll use your information. This is the shortened version of our full policy. You can access the full policy here.
The right of access to your information
You can request to see the information we hold about you. Please include in your request: your name, address and tell us what information you’d like.
The right to have information corrected
If you see that any of the information we hold about you is incorrect, you can ask us to update it.
The right to erasure, object or restrict certain processing
If at any time you’d like us to stop processing your information, want to restrict what we do with the information, withdraw an application or be removed from our recruitment records, you can email firstname.lastname@example.org and they will process your request.
You can make any of the above requests by emailing our Data Protection Officer at DPO@first-central.com. Alternatively, you can write to: Data Protection Officer, First Central Services (UK) Ltd, 25-27 Perrymount Road, Haywards Heath, West Sussex, RH16 3TP. .
Unhappy with what we’re doing?
If you’re unhappy with the way we’ve processed your information, you can raise your concern to our Data Protection Officer at DPO@first-central.com who will investigate the matter. You also have the right to raise your concerns with the Information Commissioner at https://ico.org.uk/.